MINUTES
Village of Evendale
Regular Council Meeting
September 8, 2015
The Village of Evendale Regular Council Meeting was called to order by Mayor Don Apking at 7:00pm.
Roll call- The following council members were present: Mayor Don Apking, Mr. Bill Puthoff, Mr. Richard Finan, Mr. Jeff Albrinck, Ms. Catherine Hartman, Mr. John Ranz and Mr. Chris Schaefer. Also present: Recreation Department Manager, Dave Nichols, Village Engineer, James Jeffers; Village Solicitor, Tim Burke, CFO Cynthia Caracci, and Barb Rohs, Village Clerk.
Ms. Catherine Hartman and Mr. Finan resigned their seats on council according to charter rules to run for Mayor of Evendale effective immediately.
The Mayor presented Res. #15-05 A RESOLUTION APPOINTING DAVID HARWOOD AND CAROLYN SMILEY-ROBERTSON TO VACANCY SEATS ON EVENDALE VILLAGE COUNCIL. Discussion: Ms. Smiley-Robertson will complete Mr. Finan’ s term and Mr. Harwood will complete Ms. Hartman’s term. A motion to read Res. #15-05 by title only was made by Mr. Schaefer seconded by Mr. Albrinck and unanimously approved on roll call. Discussion: Mr. Ranz does not agree with the process of these appointments. Council makes the appointment but was not involved in the process. The village newsletter only states those interested in “running for office’ to contact the mayor. Mayor Apking interviewed five people for the position. A motion to adopt Res. #15-05 was made by Mr. Schaefer, seconded by Mr. Albrinck approved on roll
call. Yes votes from Mr. Schaefer, Mr. Albrinck, and Mr. Puthoff. No vote from Mr. Ranz. Mayor Apking declared Res. #15-05 adopted.
Ms. Smiley-Robertson and Mr. Harwood took oaths of office.
A proclamation was presented to the committee of parents and village employees who coordinated the Swim Team Championships.
Mr. Bob Luther addressed council to ask for participation in the VOE Chamber golf outing.
Oct 22nd, 2015 is the meet the candidates’ night. Specific question can be submitted to the VOE Chamber of Commerce or by contacting Bob Luther.
Mayor Apking presented the consent calendar. The motion to accept the consent calendar was made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved.
Committee Reports:
Finance, Administration, Service, Engineering and GHF Committee:
The August earnings tax receipts totaled $1,228,511.77. That is $264,604.80 more than August, 2014. Year to date earnings tax receipts through August, 2015 are $9,798,101.34. That is $826,243.07 more than 2014 receipts through August. The net surplus, excluding the Evendale Commons TIF, through August, 2015 is $905,562.69. Excluding the Evendale Commons TIF, the unencumbered balance is $18,332,081.47. The cash balance including all funds is $22,129,959.89.
Cindy Vaske presented a summary of the new Evendale Income Tax Ordinance mandated by the State of Ohio to both committee meetings. This will be the first reading.
Police, Fire, Recreation Council Committee:
Mr. Albrinck reported that Chief Korte is looking into purchasing a cell phone forensic program.
Presentation of Ordinances and Resolutions:
The Mayor presented ORD. #15-48 AN ORDINANCE AUTHORIZING THE PAYMENT OF AMOUNTS DUE UPON CERTAIN CONTRACTS REQUIRING CERTIFICATION OF AVAILABILTY OF FUNDS AND DECLARING AN EMERGENCY.
A motion to read ORD #15-48 by title only was made by Mr. Schaefer seconded by Mr. Harwood and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #15-48 was made by Mr. Schaefer, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Puthoff seconded by Mr. Albrinck, and unanimously approved on roll call. A motion to adopt ORD #15-48 was made by Mr. Schaefer, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. Mayor Apking declared #15-48 adopted as an emergency.
The Mayor presented ORD. #15-49AN ORDINANCE TO SET FORTH CHAPTER 891 MUNICIPAL EARNED INCOME TAX EFFECTIVE JANUARY 1, 2016. A motion to read ORD #15-49 by title only was made by Mr. Schaefer seconded by Mr. Albrinck and unanimously approved on roll call.
The Mayor presented ORD #15-50 ORDINANCE AUTHORIZING THE MAYOR TO APPROVE CERTIFIED ELECTRIC AGGREGATION POWER SUPPLY RATE AND TERMS WITHIN A SPECIFIC RANGE, AND DECLARING AN EMERGENCY. Discussion: Mr. Elmer presented to council that the June 2015 the Evendale is certified as an aggregate electric provider. The supplier is waiting for a competitive rate in the market. In order for the village to act quickly to receive a favorable rate this ordinance is needed.
A motion to read ORD #15-50 by title only was made by Mr. Schaefer seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of ORD #15-50 was made by Mr. Schaefer, seconded by Mr. Harwood and unanimously approved on roll call. A motion to agree to the emergency section is made by Mr. Schaefer seconded by Ms. Smiley-Robertson and unanimously approved on roll call. A motion to adopt ORD #15-50 was made by Mr. Schaefer, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared #15-50 adopted as an emergency.
Mr. Schneider addressed council. He stated that he agrees with Mr. Ranz and does not agree in the process. The charter states council makes the appointment and was not involved in the process. Mr. Schneider asked about the charter review committee. Mayor Apking stated the charter review committee has not been formed because of lack of participation. It requires someone from the industrial area to sit on the committee and no one has volunteered. Council can put changes to the charter on the ballot or by ordinance. Mayor Apking says it will be up to the next council and mayor to go through this process. Ms. Smiley-Robertson asked if a committee can be formed without the industrial representation to make recommendations.
Mr. Schneider asked what the village is doing about the deer population in the residential areas. Residents are feeding the deer to attract them in the area. Mr. Schneider would like if he is authorized to bring someone on his property to kill the deer with a bow. Chief Korte stated there is a management program and process to get authorized hunting in non-populated area. This is not for residential areas. Deer hunting season has not started.
A motion to adjourn into executive session for purpose of real estate purchases and unanimously approved on roll call.
Motion to adjourn into was made by Mr. Puthoff seconded by Mr. Schaefer and unanimously approved.
Meeting was adjourned at 8:00 pm.
_______________________
Mayor
Attest:
_____________________________
Village Clerk
| 
